Streamlining Host & Guest Management with Typeform
Our current process for managing watch party registrations lacks efficiency in tracking host-guest relationships and requires manual data handling. This proposal outlines a streamlined solution using Typeform that will automate registration, track host performance, and seamlessly integrate with our Marketo system.
Key Benefit: Typeform provides a professional, user-friendly experience while automatically tracking which guests are associated with each host, eliminating manual data entry and improving data accuracy.
Based on our program needs, here are the relevant Typeform pricing plans:
Recommendation: The Plus or Business Plan provides the optimal balance of features and cost for our current needs. The Plus Plan offers branding removal and sufficient responses for initial testing, while the Business Plan provides enhanced analytics and integration capabilities as we scale.
Potential hosts complete a simple Typeform with their contact information. Upon submission, they automatically receive a unique registration link to share with their guests.
Guests use the host's unique link to register. The system automatically associates each guest with their host, tracking this relationship without any manual input.
Registration data flows directly to Marketo and a centralized spreadsheet, with clear host-guest relationships maintained throughout the process.
Eliminates manual tracking of which guests belong to which host through unique referral links.
Native Marketo integration ensures data flows directly into our marketing automation platform.
Typeform's engaging, conversational interface provides a premium experience for hosts and guests.
All registration data is automatically compiled into a comprehensive spreadsheet with clear host-guest relationships.
The solution automatically generates comprehensive reports showing host performance and guest registration details:
| Host Name | Host Email | Guest Count | Guest Names | Guest Emails |
|---|---|---|---|---|
| Sarah Johnson | sarah.j@example.com | 3 | Michael Chen, Lisa Rodriguez, David Kim | michael.c@example.com, lisa.r@example.com, david.k@example.com |
| James Wilson | james.w@example.com | 2 | Emma Thompson, Robert Garcia | emma.t@example.com, robert.g@example.com |
| Maria Lopez | maria.l@example.com | 4 | Thomas Brown, Jennifer Lee, Kevin White, Amanda Scott | thomas.b@example.com, jennifer.l@example.com, kevin.w@example.com, amanda.s@example.com |
Note: This data structure allows us to easily identify our most effective hosts, track registration trends, and measure program performance.
Create Typeform templates, configure Marketo integration, and set up data export workflows.
Internal testing of the complete user journey, from host registration to data flow into Marketo and spreadsheets.
Soft launch with a pilot group, create documentation, and train relevant team members.